Quimnarruexax

Privacy Policy

Last updated:

This Privacy Policy explains how Quimnarruexax (the "studio", "we", "us") collects, uses, stores and shares personal information when you visit our website, contact our team or engage us for a workspace ergonomics consultation. We have written it in plain English so that anyone visiting the site can understand the way their information is handled.

1. Who we are

Quimnarruexax is an independent ergonomics consulting studio based at 1181 Trapp Rd, St Paul, MN 55121, United States. We act as the data controller for any personal information you submit through this website or share with us during an engagement. If you have any questions about this Policy, please contact us using the details on our Contacts page.

2. Information we collect

We try to collect as little personal information as we reasonably can. The categories below describe what we may receive, depending on how you interact with us.

2.1 Information you give us directly

  • Identifiers such as your full name, business name and job role.
  • Contact details such as email address, phone number and postal address.
  • The content of any message you send through the contact form or by email.
  • Photos, sketches or notes you choose to share to describe your workspace.
  • Billing and invoicing details if you become a paying client.

2.2 Information collected automatically

  • Standard request data such as IP address, browser type, operating system and referring page.
  • Aggregated, non-identifying analytics that show which pages are visited and how often.
  • Cookie identifiers as described in our separate Cookies Policy.

3. Why we use this information

We only use personal information for clearly defined purposes:

  • To respond to enquiries received through the contact form, by email or by phone.
  • To prepare proposals, schedule consultations and deliver written reports.
  • To issue invoices and keep accurate accounting records as required by law.
  • To improve the structure, accessibility and usefulness of this website.
  • To detect and prevent abuse of the site or our forms.

4. Legal bases for processing

Where applicable, we rely on the following legal bases: your consent (for example, when you tick the consent box on the contact form), the necessity of processing to perform a contract with you, our legitimate interest in running and improving a small consulting business, and our compliance with legal obligations such as tax record keeping.

5. How long we keep information

Enquiry messages are kept for up to twelve months unless an engagement begins. Project files for active or recent clients are retained for the duration of the engagement and for a reasonable period afterwards (typically up to three years) for reference and continuity. Accounting records are retained for the period required by US federal and Minnesota state law.

6. Sharing with third parties

We do not sell personal information. We share information only with carefully chosen service providers that help us run the studio, including our email host, accounting platform and website hosting provider. Where required, we may also disclose information to regulators, law enforcement or professional advisers in order to comply with legal obligations or to protect our rights.

7. International transfers

Some service providers we use may store data on servers outside the United States. Where this happens, we rely on appropriate safeguards such as standard contractual clauses or equivalent mechanisms recognised by applicable data protection law.

8. Security

We use reasonable technical and organisational measures to protect personal information, including encrypted transport (HTTPS), restricted access to client files, and regular review of our software vendors. No system is perfectly secure, however, and we cannot guarantee absolute security.

9. Your rights

Depending on where you live, you may have rights to access, correct, delete, restrict or object to the processing of your personal information, as well as the right to data portability and to withdraw consent at any time. To exercise any of these rights, please contact us using the details on our Contacts page. We will respond within the timeframe required by applicable law.

10. Children

This website and our services are aimed at adult professionals and organisations. We do not knowingly collect personal information from children under the age of sixteen. If you believe a child has provided personal information to us, please contact us so we can delete it.

11. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology or the law. The date at the top of this page indicates when it was most recently revised. We encourage you to review the Policy occasionally to stay informed about how we protect your information.

12. Contact

If you have questions about this Privacy Policy or wish to exercise any of your rights, please reach out through our Contacts page or write to us at the studio address listed above.